🎬 How to Automate Video Delivery, Feedback, and Revisions (Without Losing Your Mind)

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Part of 🚀 MODULE 6: Scaling & Automation (Articles 22–25) in Crash Course: Starting an AI Video Generation Business from Scratch

Let’s be real for a sec—sending videos to clients, waiting for feedback, chasing edits, re-exporting, re-uploading… It’s not just time-consuming. It’s soul-sucking.

And if you’re doing all this manually? Ooof. That’s a fast track to creative burnout, with a side of passive-aggressive client emails.

But here’s the good news: you can automate 80–90% of this. Yes, even if you’re new. Yes, even if tech makes your eyes glaze over. Yes, even if you’ve been doing the “here’s a WeTransfer link and a prayer” routine for months.

So buckle up, grab a snack, and let’s walk through how to not lose your sanity while delivering killer videos to clients—efficiently, and with style.

🚚 Step 1: Automating Video Delivery (So You Can Stop Chasing “Did You Get the Link?” Emails)

The Problem:

You finish the edit. Export. Upload to Drive or Dropbox. Write a polite little email. Hit send. Then… silence. Or worse:

“Uhhh I think I need permission to access the file?”

😩 Cue eye twitch.

The Solution:

Use tools built for video delivery that automatically notify clients, track views, and look hella professional.

🧰 Tools to Try:

Frame.io (owned by Adobe now): Upload your video, send a review link, track if they’ve watched it, get time-stamped feedback—all in one place.
Vimeo Pro: Has built-in review tools + password protection.
Wipster: Similar to Frame.io, great for collab.
Notion + Loom: If you’re scrappy, embed a Loom in a Notion client portal for that “startup-chic” vibe.

🧠 Pro Tip: Automate delivery with a simple workflow:

Final video exports to a Google Drive folder.
Zapier detects new file → auto-generates an email with a Frame.io or Vimeo link.
Client gets an email saying, “Your video’s hot off the press—check it out here!”

They click. You relax.

💬 Step 2: Gathering Feedback Without the Chaos

You’ve probably heard stuff like this before:

“At 1:42, the vibe feels off.”
“Can we make the font more… ya know… fun?”
“The music is too upbeat but also not energetic enough?”

Translation: your client has no clue what they want. (And honestly, that’s okay.)

The Trick:

Use tools that force clarity. You want time-stamped, visual, and centralized feedback. No more vague emails. No more 14 back-and-forths. No more “I told you that already.”

🧰 Tools That’ll Save Your Brain:

Frame.io: Feedback is left on the video itself—click, type, done.
Commented Google Docs: Not sexy, but it works.
Tella + Notion: Clients can record themselves talking through feedback with screen share.

🎤 Pro Tip: Train your clients. Seriously. Send them a quick 30-second Loom explaining how to leave proper feedback. (“Hey! Just click where you want to leave a note, try to be specific, and if something feels ‘off’—let me know what feeling you’re aiming for. No wrong answers!”)

🔁 Step 3: Automating Revisions Without Breaking Your Flow

You know the dance: get feedback → make edits → export → upload → repeat.

Over and over.

Until you start dreaming about waveform shapes at night. (Just me?)

Let’s change that.

💡 Your Workflow, Simplified:

Client leaves feedback in Frame.io
You edit using markers or checklists
Export only final sections using tools like Adobe Premiere’s replace render or DaVinci’s smart cache
Zapier auto-uploads the revision and sends it to the client
Final approval triggers auto-delivery + invoice (yup!)

🧰 Stack This With:

Descript: You can make edits by editing text, not video. Wild.
Runway: For AI-powered quick fixes and enhancements.
Zapier: Connects Frame.io + Google Drive + Gmail + Airtable (if you’re that person).

🎨 Optional: Use Airtable or Notion to track revision rounds. Clients see what’s done, what’s pending, what’s next. Total pro move.

🧠 Real Talk: Clients Aren’t Robots. Don’t Automate Everything.

Here’s where it gets real:

Automation is powerful. But empathy is everything.

Clients aren’t machines. They’re people. (Usually.) People who want to feel like they’re in good hands.

So while automation handles the delivery, feedback, and revisions… keep a touch of human in the mix:

Send a short voice note checking in.
Crack a joke in your email.
Use emojis. Yes, really. 🙃

I once had a client who gave the most chaotic feedback imaginable—audio notes, texts, emojis, memes. Total mess. Instead of getting annoyed, I created a silly “Client Decoder Chart” with a key: “🔥 = more energy. 🥱 = tone it down.” They loved it. We laughed. The project went way smoother after that.

❤️ Final Thoughts: Automation Should Free You to Be More Human

Look, you’re not automating to be lazy.

You’re automating because your time is worth more than clicking “upload” for the 19th time today.

You’re doing it so you can:

Focus on creativity, not logistics
Deliver faster, without losing sleep
Give your clients a better experience
Build a system that scales (and gets you paid)

So start small. Set up one automation this week. Maybe it’s a feedback tool. Maybe it’s a Notion portal. Maybe it’s just a better email template.

Whatever it is, you’re not just saving time.

You’re claiming your energy back—so you can put it where it really matters.

🛠️ Quick Recap Checklist:

✅ Deliver via Frame.io or Vimeo
✅ Automate file uploads + email notifications with Zapier
✅ Get time-stamped feedback
✅ Track revisions in Notion or Airtable
✅ Keep your client communication warm, fun, and human

🧪 Optional Homework:

Try this: Record a 1-minute video (real or pretend), go through this whole process using Frame.io or Tella, and share your experience with the course group. What worked? What felt awkward? What surprised you?

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